Grow Your Coffee Shop Wholesale Business

Tools to easily manage wholesale inventory counts from packaging to selling online

What Is A Wholesale Coffee Roaster?

Roasting your own coffee is one of the best ways to set your coffee shop apart and expand into new markets. In fact, coffee shops that are also a roaster are more profitable than those who don’t. For many cafe owners, roasting their own beans and selling wholesale is a daunting task. However, wholesale coffee tends to be the next best step for those looking to grow their business alongside multiple locations.

Creating a wholesale coffee business means roasting your own beans in-house that will later be ground and brewed by retail or foodservice customers. If you already roast your own beans this means packaging your beans and selling through new sales avenues. Otherwise, the first step is to begin roasting your own coffee.

For many cafe owners, roasting their own beans and selling wholesale is a daunting task. However, wholesale coffee tends to be the next best step for those looking to grow their business alongside multiple locations.

Wholesale Benefits

Increase Your Reach

Location-based coffee shops rely solely on customers coming in-store to purchase a finished good. Even if you have an e-commerce store for online ordering, you are still creating their order in-house. Roasting your own coffee and selling wholesale means expanding into new markets diversifying your business.

Third-Party Partnerships

Subscription boxes and online marketplaces have had increasing popularity in recent years and cater to at-home coffee drinkers. Consider partnering with companies, like Trade or Mistobox, to quickly grow your wholesale business.

Retail, Foodservice & Grocery

Sell your coffee beans to offices, restaurants, hotels, local businesses, and even grocery stores. Increase the reach of your brand through other businesses to grow your customer base.

Other Cafes

If a coffee shop isn’t roasting their own beans, they’re ordering them from somewhere else. Selling wholesale to other cafes may mean disguising your brand name, however, it’s usually a great way to ensure a consistent profit flow.

What You Need To Sell Wholesale

This section is intended to be a guide to selling wholesale. However, depending on your goals and what resources you have available, it’s important to see what works for your business.

E-Commerce Website

Creating an e-commerce website is a great way to promote your wholesale business and streamline the ordering process. It’s essential that your wholesale website is a separate domain from your coffee shop website where customers place online orders. Both websites will have completely different customers, products, and likely pricing. We recommend exploring Square, Shopify, and BigCommerce for online ordering.

Packaging Plan

This is one area where you have a lot of options. Are you designing your product packaging in-house, buying a template, or hiring an agency? Likewise, you can choose to bag your beans in your roasting space by machine or by hand, or partner with a facility to do it for you. Inventory reports are based on Thrive Inventory's record-keeping of your inventory levels, eliminating the need for those confusing excel templates.

Shipping Partner

Since you won’t be selling your wholesale products in your coffee shop, you’ll have to select a shipping partner. When deciding what company to partner with, make sure it’s compatible with your e-commerce website and your sales cost and volume. Consider platforms like ShipStation, Shippo, and AfterShip.

Inventory Management System

Centeralize wholesale processes like tracking inventory as you package beans and invoicing with an inventory management system, like Thrive Inventory. Eliminate multiple, costly third-party apps or complicated spreadsheets to manage your wholesale business in order to save time and increase accuracy.

Coffee Shop POS Systems and E-Commerce Channels We Partner With

Wholesale With Thrive Inventory

Thrive Inventory not only has the features your coffee shop needs to effectively run in-store and online, but will simplify your business as you expand to wholesale. Thrive Inventory works by connecting your inventory for all your sales channels and locations, including your POS system, online ordering, wholesale website, and roaster.

Bundles & Recipes

Create bundles and recipes to manage the set amount of beans that go into your coffee bags then track your inventory as you sell them by the case. Costs and quantities are automatically calculated. Just build the bundle or recipe and Thrive Inventory will manage all the individual components and their inventory levels.

Invoicing

Thrive Inventory's invoicing feature handles sales that occur outside your POS system, including wholesale orders. Powered by Stripe, simply compile customer-specific orders, collect payments, and track order fulfillment. All fulfilled invoices will be dedicated from your inventory automatically so you always have accurate stock counts

Variant Pricing

Coffee roasters typically price their products differently for their coffee shop products and wholesale products. Thrive Inventory allows you to track a single product, like a case of coffee beans, at multiple price points.

Internal Transfers

Coffee businesses use internal transfers to manage inventory between their roaster and coffee shop. Simply add what products you are transferring, track inventory in transit, and receive it at your selected coffee shop location.

Resources for Coffee Shops

Why Coffee Shops Choose Thrive Inventory

Matt Kellso, founder and owner of Sagebrush Coffee has long been obsessed with coffee. In fact, he used to eat coffee beans like candy as a kid. And years later, Matt still couldn’t stay away.

In 2012, Matt’s passion for coffee finally turned into a career with an e-commerce store. After struggling to break into the market of a good cup of coffee at a Starbucks price point, he pivoted to bringing the best coffee possible to people’s homes.

“Thrive Inventory is an exceptional piece of software. We track our inventory, products, and bundles across several channels and get just the right reporting to be able to buy right. Good inventory management is vital for a business to be profitable and we wouldn't be there without Thrive Inventory.”

- MATT, SAGEBRUSH COFFEE

Plans For Every Coffee Shop

Starter

For small coffee shops who need the basics.

$49/mo on an annual plan

1 user

1 sales channel

1 year order history

1 year reporting history

1,500 transactions/mo

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Standard

For growing coffee shops ready to take control of their inventory.

$109/mo on an annual plan

2 users

2 sales channels

3 years order history

3 years reporting history

3,000 transactions/mo

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Professional

For large coffee shops looking to better run their business and make their own dish components.

$229/mo on an annual plan

5 users

5 sales channels

Unlimited order history

Unlimited reporting history

10,000 transactions/mo

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Need more sales channels or users? Compare all plans and features

Getting Started With Thrive Inventory

Free 30-Day, Full-Featured Trial

Explore all the coffee shop inventory solutions Thrive Inventory has to offer, including multi-location catalog syncing, stock forecasting, bundles, and recipes.

Real-Time Syncing & Reporting

Connect all your locations for real-time inventory syncing and reporting, increasing visibility for coffee shop owners.

Personalized Support

Our team will help set up your account and offer solutions to your unique challenges with a dedicated Account Specialist and Implementation team.

Resources For Coffee Shops

How Tradition Coffee Roasters Leverages Thrive Inventory For Cost And Time Efficiency

read their success story

Selling Wholesale to Retailers 101

learn more

How To Let Education Guide Your Coffee Shop

listen to the podcast

Why Product-Led Marketing Works For Sagebrush Coffee