5 Tips for Planning Effective Meetings


how to have an effective meeting

Meetings are probably one of the least exciting parts of running your own small business with a team of workers, but they are a very necessary part of continuing to develop your success. Though there are few things you can do to make the idea of a meeting more enjoyable, you can certainly make the meeting as effective and to-the-point as possible; which can also make the entire experience as tolerable as possible. Here are 5 tips for planning effective meetings that should help you get everyone into the room, discuss what needs to be addressed, and back to their work stations as quickly as possible.

1. Turn Off Phones and Other Personal Devices

One of the biggest distractions in a meeting is someone looking at their Facebook page or playing their favorite game rather than listening to what is going on in the meeting. Every time a speaker has to repeat themselves because somebody was distracted is another 30 seconds that everyone is stuck in the meeting room instead of doing their jobs. By requiring everyone to shut off their electronics and personal devices (unless required for the meeting), you can keep everyone focused and get the meeting over sooner.

2. Limit (or eliminate) Boring PowerPoint Presentations

Let’s face it, PowerPoint presentations are boring. Nobody likes looking at a projector screen while a speaker makes each bullet point at a snail’s pace only to find that the vast majority of the information is common sense. Don’t get me wrong, there is a time and place for using PowerPoint to present information; but it doesn’t need to be used every time. Avoid using PowerPoint if you can because it will drag out meetings and cause disinterest in the participants.

3. Prepare in Advance

One of the best timesavers for a meeting is to show up prepared and ready to roll. The more time you spend flipping through notes and deciding what to tackle, the longer the meeting will be. Take 20 minutes before the meeting starts to put together a game plan and the entire ordeal will go faster and more smoothly.

4. Try Virtual Meetings Instead

Depending on how your small business is structured, it can often be a nuisance to have certain meeting participants commute to where the meeting room is for a simple 30 minute meeting. If you are planning on something short, you may want to consider virtual meetings using one of the many webcam-based programs available online. Virtual meetings are not always going to be the most appropriate choice for your needs, but they can save a lot of time if you are doing a fast meeting to touch base or establish goals.

5. Follow Up on Meeting Goals

The point of having a meeting is usually to establish goals or game plans to objectives in the relatively near future. By verbally communicating these goals, you are setting a bar for certain members of your staff to achieve. To make sure that your meeting had a point and that everyone took away what they were supposed to, you want to make sure you follow up on meeting goals promptly. By following up every time, you establish a precedent for your staff and they will start to be more reliable with getting their tasks done in the long-term.

Leave a Comment

All Features Available During Your 30-Day Free Trial
All the tools you need to grow your business
PLAN DETAILS
STANDARD
Starting at $79/mo
PROFESSIONAL
Starting at $199/mo
ELITE
Starting at $399/mo
ENTERPRISE
Starting at $799/mo
Locations / Integrations
2
5
10
20
Users
2
5
10
20
Transactions Per Month
1-3,000
3,001-10,000
10,001-25,000
25,001-75,000
Products / Items / SKUs
Unlimited
Unlimited
Unlimited
Unlimited
Order History
3 Years
Unlimited
Unlimited
Unlimited
Reporting History
3 Years
Unlimited
Unlimited
Unlimited
Product Catalog Management
Catalog / Menu Management
SKU Creation
Lot Costs
Modifier Configuration
Pricing Calculator
Expiration Dates
Price Tag / Label Printing
Spreadsheet Bulk Upload
Average Costs
Inventory Management
Min / Max Levels
Low Stock Alerts
Stocktakes and Approvals
Basic Internal Transfers
Basic Purchase Orders
Modifiers Inventory Tracking
Kits / Bundles
Recipe / Ingredient Managment
Assemblies
Bill of Materials
Automated Purchase Orders
Automated Stock Transfers
Barcodes & Labels
Barcode Generation
Dymo Label Printing
Brother Label Printing
Avery Label Printing
Scan-to-Create Stocktakes
Scan-to-Create Invoices
Scan-to-Create Purchase Orders
Scan-to-Create Transfers
Reporting
Custom Dashboards
Sales Goal Tracking
Franchise Reporting
Product Profitability Reports
Inventory Change Reports
Dead Inventory Reports
Inventory Valuation Reports
Low Inventory Reports
Unsold Product Reports
Saved Reports
Region / District Reporting
Scheduled Reports
Intelligent Stock Forecasting
Wholesale
Customer Managment
Dynamic Price Lists
Wholesale Reporting
Payment Terms
Payments
Invoicing
Security
Theft / Discount Tracking
Multifactor Authentication
User Access Permissions
Support
Email
Live Chat
Phone
Dedicated Account Manager
Professional Services
Account Implementation
Get Quote
Get Quote
Get Quote
Get Quote
Catalog Migration
Get Quote
Get Quote
Get Quote
Get Quote
Product Creation
Get Quote
Get Quote
Get Quote
Get Quote
Extras
Global Currency Support
Dashboard Reporting App
Barcode Scanner App
Alexa Voice Command
Additional Transactions Available
Google for Retail Integration
QuickBooks Online Integration
Beta Feature Access